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Office Administrative Assistant/General Clerk

Company Name:
AMPM Unified Solutions
Administrative Assistant
Summary
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail. Opens mail as instructed. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Answers phones. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with others to cover phones.
Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Coordinates division of workload with the administrative assistant in community relations.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Supports market data analyst in maintenance of the department finances. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.
Skills and Qualifications:
Technical Capacity.
Personal Effectiveness/Credibility.
Thoroughness.
Collaboration Skills.
Communication Proficiency.
Flexibility.
Must be self-motivated, able to take initiative, and eager to learn new role with minimal formal training. This is a rapidly growing, global company and a direct supervisor may not always be immediately available.
Minimum - Associates degree.
Two years of related experience.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Please email your resume, references and a letter of interest that explains why you feel you are qualified for this position, how you will add value to the company, and what in your experience has prepared you to be in this role. Email should be sent to

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