Executive Assistant
3.
4 Wood Dale, IL Wood Dale, IL Full-time Full-time $59,000 - $65,000 a year $59,000 - $65,000 a year 1 day ago 1 day ago 1 day ago Are you passionate about wanting to make a difference? When you work at Simon Hegele Healthcare Solutions, you're connected to communities working together to solve the most critical healthcare challenges.
Our customers, medical device manufacturers, value innovation and count on us to provide specialized installations and logistics services.
When you join our diverse team, you will collaborate and learn alongside employees from all areas of our company.
We are dedicated to giving our employees a home for personal and professional growth.
Snapshot of this role:
You will be part of the executive team to assist the CEO and other senior management with a variety of administrative support duties and handling special projects.
Point of contact among senior management team and other internal and external sources.
Manage calendars, schedules, and meetings.
Assist with planning special events.
Track expenses and prepare expense reports.
Manage office supply inventory and office equipment vendors.
Create and format information for internal and external communication (i.
e.
emails, presentations, reports, etc.
) Manage diverse special projects.
Open and distribute mail.
Handle low volume office front desk tasks.
Meet pre-determined goals and key performance indicators.
Work with other personnel to accomplish company goals.
Maintain highest level of confidentiality of all organization, personnel, and research matters.
Compliance with applicable business processes and all programs / EHS plans.
Perform other duties as needed.
Qualifications Work experience as an Executive Assistant, Personal Assistant, or similar roles.
Post high school education or certifications and relevant training.
Outstanding organizational and time management skills.
Creative and capable of performing tasks independently.
Independent and effective research and resolutions skills.
Analytical and precision skills.
Advanced written and verbal communications skills.
Knowledge of administrative procedures and systems, managing files and records, designing forms and databases, and other office procedures.
Advanced computer usage and Microsoft Office software skills.
German language skill is not necessary but a plus COVID-19 vaccination proof (our frontline teams are required to be vaccinated in order to work in hospitals and we as a company support them by having all of our employees vaccinated) What we can offer you:
We offer health/dental/vision insurance as well as paid holidays and paid time off.
Additional programs include disability and critical illness plans, flex spending accounts, life insurance, pet insurance, discount health club memberships, and employee assistance programs.
Attractive compensation which is designed to reward experience and quality of work.
Our robust benefits package also includes a 401(k) with company contributions.
Work-life balance is part of our culture and depending on the role you may be able to work some flexible work schedules during our core business hours.
Job Type:
Full-time Pay:
$59,000.
00 - $65,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance Schedule:
8 hour shift Application Question(s):
Did you read the entire job description incl.
starting pay?
Experience:
Microsoft Excel:
3 years (Required) Microsoft Office:
3 years (Required) Executive administrative support:
3 years (Preferred) Ability to Relocate:
Wood Dale, IL 60191:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Wood Dale, IL Wood Dale, IL Full-time Full-time $59,000 - $65,000 a year $59,000 - $65,000 a year 1 day ago 1 day ago 1 day ago Are you passionate about wanting to make a difference? When you work at Simon Hegele Healthcare Solutions, you're connected to communities working together to solve the most critical healthcare challenges.
Our customers, medical device manufacturers, value innovation and count on us to provide specialized installations and logistics services.
When you join our diverse team, you will collaborate and learn alongside employees from all areas of our company.
We are dedicated to giving our employees a home for personal and professional growth.
Snapshot of this role:
You will be part of the executive team to assist the CEO and other senior management with a variety of administrative support duties and handling special projects.
Point of contact among senior management team and other internal and external sources.
Manage calendars, schedules, and meetings.
Assist with planning special events.
Track expenses and prepare expense reports.
Manage office supply inventory and office equipment vendors.
Create and format information for internal and external communication (i.
e.
emails, presentations, reports, etc.
) Manage diverse special projects.
Open and distribute mail.
Handle low volume office front desk tasks.
Meet pre-determined goals and key performance indicators.
Work with other personnel to accomplish company goals.
Maintain highest level of confidentiality of all organization, personnel, and research matters.
Compliance with applicable business processes and all programs / EHS plans.
Perform other duties as needed.
Qualifications Work experience as an Executive Assistant, Personal Assistant, or similar roles.
Post high school education or certifications and relevant training.
Outstanding organizational and time management skills.
Creative and capable of performing tasks independently.
Independent and effective research and resolutions skills.
Analytical and precision skills.
Advanced written and verbal communications skills.
Knowledge of administrative procedures and systems, managing files and records, designing forms and databases, and other office procedures.
Advanced computer usage and Microsoft Office software skills.
German language skill is not necessary but a plus COVID-19 vaccination proof (our frontline teams are required to be vaccinated in order to work in hospitals and we as a company support them by having all of our employees vaccinated) What we can offer you:
We offer health/dental/vision insurance as well as paid holidays and paid time off.
Additional programs include disability and critical illness plans, flex spending accounts, life insurance, pet insurance, discount health club memberships, and employee assistance programs.
Attractive compensation which is designed to reward experience and quality of work.
Our robust benefits package also includes a 401(k) with company contributions.
Work-life balance is part of our culture and depending on the role you may be able to work some flexible work schedules during our core business hours.
Job Type:
Full-time Pay:
$59,000.
00 - $65,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Vision insurance Schedule:
8 hour shift Application Question(s):
Did you read the entire job description incl.
starting pay?
Experience:
Microsoft Excel:
3 years (Required) Microsoft Office:
3 years (Required) Executive administrative support:
3 years (Preferred) Ability to Relocate:
Wood Dale, IL 60191:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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